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Job Description

The Executive Director (ED) is the principal executive officer and legal representative EMA. She/he is responsible to support the executive committee: to set strategic direction, to plan organize and coordinate the overall functions of EMA.  She/he ensures efficient and cost effective operations of all activities and the fulfillment of the mission, goals, and objectives of EMA. In consultation with the Board and in collaboration with the staff develops annual implementation plans and budget, accomplishes the plan, and ensure that an appropriate monitoring system is in place to track progress and deviations of program implementation. She/he facilitates and strengthens membership and their capacities, dissemination of technical information to members and the public.

RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Program designing, planning and management

  • Plans, organizes, and directs, co-ordinates and controls the day to day functions of EMA.
  • Coordinates the formulation of the EMA’s short, medium and long-term objectives and overall policies, rules, regulations and guidelines based on the mission, and goals stated in the strategic document of EMA:
  • Ensures that all activities are executed per approved work plan and program:
  • Takes the lead responsibility for ensuring that EMA’s monitoring and evaluation systems are participatory, effective and responsive to the EMA members and other stakeholders, and incorporates lessons learned:
  • Ensures clear management, lines of authority and supervision are in place so that effective delegation of authority and responsibility and appropriate functioning of the programs/projects exists in a transparent, accountable and participatory manner.
  • Develops and maintains positive working relationships with MOH, government and non government stakeholders, Universities, professional association, donor community, foundations and other international and bilateral organizations.
  • Monitors program objectives, tracks implementation and resource utilization, document, document and reports to the executive board.
  • Follows up organizational meetings, national and international conferences and trainings of the Association.

Job Responsibility #2: Financial and Administrative Management:

  • Ensures that government policies and directives and NGO code of conduct are duly respected in project preparation and reporting:
  • Ensures efficient and cost effective operations of all functions of the association:
  • Ensures that EMA’s assets are properly managed and safeguarded:
  • Ensures that EMA’s policies, procedures and guidelines are properly implemented and followed up by all staff members:
  • Approves administrative and financial requests within the power delegated to her/him by executive Board and policies and regulations of the Association:
  • Ensures that recruitment, Placement, training, salary increment, promotion, transfer, termination and disciplinary measures are executed in accordance with the rules and regulations stipulated in the Human Resource Manual;
  • Signs contracts on behalf of EMA and represents it in all national and/or international dealings and legal obligations. 

Job Responsibility #3; Staff Management

  • Directs supervisors, leads, guides, coaches and supports the staff responsible to her/him.
  • Evaluates the performance of staff directly responsible to her/him:
  • Assesses staff development needs and provides training, coaching and mentoring or other activities to increase technical and management skills:
  • Delegates her/his authorities to the employees of EMA to extent necessary;
  • Ensures the realization of team spirit, participatory decision-making process, gender sensitivity and balance, cost effectiveness, staff motivation and spirit of dedication at all levels.

Responsibility #4: Mobilization of resources to sustain the operation of the organization

  • In collaboration with the EC, develop comprehensive resource mobilization plan.
  •  Develop wining project proposals and submit to potential partners to solicit funds.

Responsibility#5: Monitoring, Evaluation, Networking and Reporting

  • Ensures periodic and regular comprehensive and high quality financial utilization and activity progress reports are produced and submitted to the Board, Donors, and concerned government institutions:
  • Facilitates and ensures that financial statements of EMA are audited annually and submitted to the General Assembly, donors and concerned government institutions:
  • Ensures that information on EMA and on its operation and experience are documented and best practices shared with members and other stakeholders:
  • Establishes and maintains relationship and co-operation with government, donors, NGO’s and other stakeholders to promote the objective of EMA and build the image and credibility of the Association:
  • Implements Board and audit recommendations related to the Association.

Responsibility #6: Liaison the secretariat office with the executive committee of EMA

  • Attend all executive committee meetings and take minutes.
  • Oversee implementation of all Board directives, policies, and procedures.
  • Serve as liaison between the executive committee and the secretariat staff.
  • Keep the executive committee apprised of the secretariat office operations, changes, and problems.

Responsibility #7: Performs other duties assigned by the Board.

DEPARTMENT : Executive Director’s office

REPORTS TO :  Executive Committee

Job Requirements

QUALIFICATIONS

A.      EDUCATION/ TRAINING

  • MD+MPH
  • BSC in any health care related fields +MPH/MSC/MBA

B.      EXPERIENCE

  • 12 years of experience, out of which 6 years in senior managerial position.

C.      TECHNICAL AND OTHER SKILLS

  • Ability to provide leadership, communicate effectively, and promote a term approach to enhance staff commitment to successfully implement the Associations’ strategic plan:
  • Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels:
  • Demonstrated capability in designing, monitoring and evaluating large projects.
  • Good conceptual understanding of participatory approach and sustainable development:
  • Basic computer skill and excellent written and oral communication skills. 

How to Apply

Interested and qualified applicants who meet the above requirements can send their updated CV through email address This email address is being protected from spambots. You need JavaScript enabled to view it. .

Or they can apply in person in our office, which is found in front of African Union main gate

Application deadline is with in seven working days from announcement

For more information call 0961144407 / 0115547931